Venue and Supplier
Management
Let us put our experience and contacts to work for you to find the best location to hold your conference or meeting. We save our clients countless hours by managing the search and contracting process. It is not just the venue; our entire procurement and supplier management service maximises quality and reliability while minimising costs.
Venue selection is crucial in planning any conference or meeting, influencing the whole delegate experience and having profound financial consequences. It is a collaborative process involving our clients at every stage, from research to shortlisting and final selection of the host city and venue. We know the questions to ask venues! Our experienced team will create a detailed, neutral analysis for each client, incorporating all relevant decision criteria: availability, fit, price, risk management, sustainability, city support, social event options, tax implications and much more.
With increasing prices, the role of procurement has become even more vital. Our supplier vetting process ensures quality, reliability, and experience. We will deliver on cost optimisation by leveraging our purchasing power and a widespread network to negotiate favourable contracts and risk mitigation by working only with tried and tested partners. K.I.T. Group manages quality control through comprehensive performance monitoring and supplier management. Sustainability is increasingly important and can be embedded in the procurement process.
The professional advice, the good contact with the CCL in Leipzig and the negotiating skills of K.I.T. Group contributed greatly to the fact that the Library Congress could be postponed. It was thanks to their high level of expertise and experience that the event ran smoothly and successfully.
Dr. Sabine Homilius
President, German Library Congress, May 2023
K.I.T. Group’s wide network of suppliers around the world paired with their excellent relationship with the congress venues strengthen the path towards cost-efficient results.
Michael Keller
Secretary General, International Seed Federation (ISF), October 2023
EACS has had a longstanding partnership with K.I.T. Group as our core PCO since 1996. Their commitment to stakeholder engagement, and meticulous contract and vendor management, prioritising our needs and interests have made them an invaluable partner for EACS.
Joelle Verluyten
Executive Director, European AIDS Clinical Society (EACS), January 2024
Christina Papendick
Head of Conference Management Division
Franck Brizé
Head of Conference Management Division