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Conference Management

Conference Planning

K.I.T. Group has dedicated teams specialised in events on all scales, from national to international. Upon signing a contract, we appoint an Account Director personalised to your company. The Account Director is the prime point of contact between your association and your partners. They are also the key representative of your event throughout the project’s life cycle. In addition, each project has a Project Manager for administrative and operational support. The primary responsibilities of the Account Director and the Project Manager are to guarantee your event’s success while ensuring stability and strategic development.

Venue & Supplier Management

We have logistical and procurement experience for all venue types, allowing you and your conference to benefit from our group purchasing power, internal guidelines, and know-how. Your assigned conference management team will support you in your preparation phase and with all onsite needs. They will manage the entire supply chain, including procurement and coordination of all suppliers. Furthermore, the conference management team is responsible for all measures related to sustainability, corporate social responsibility (CSR), course crisis and risk management.

Financial Management

K.I.T. Group’s Finance Department controls the overall financial activities and group-wide cash flow. All tax matters are handled centrally and closely related to external international tax advisers. Responsible for all financial administration associated with registration, sponsoring, and conference budget, our finance experts are on hand to support you. They also assist with all aspects of pre-financing, credit control, cash flow, contingency planning, insurance, compliance, and auditing to ensure financial security.

Programme & Content Development

Programme & Content Development delivers flawless and innovative content on all mediums – then develops derivative content-based products to maximise the impact of your event. Our content development and management team will handle all communications with CME accreditation, contributors, faculty, reviewers, and speakers from start to end. By using our hassle-free management and programme planning tools, we can ensure the highest quality of content-based materials guaranteeing timely and valuable contributions from authors, speakers, chairs, and committees.

Communications & Design

Our in-house team of web and graphic designers, communications experts, and data managers will help you reach your target audience and maximise the impact of your brand and content while enhancing your overall presence. Their expertise ranges from signage concepts, booklets, websites, video production, press conferences, and social media coverage.
Our communications and design team supports your media and marketing requirements, including consultation, design, website development, social media presence, networking, campaigns, editorial collaboration, and evaluation.

Delegate Services

Every participant’s experience starts with registration, and first impressions last. We do not leave this to chance. Our state-of-the-art, flexible online registration tool REACT (Registration and Accommodation Tool), is used to register your participants professionally, quickly and per your needs. Our Delegate Services staff is a group of highly-trained individuals who strive to super-serve your delegates.
Our registration process comprises our dedicated multilingual and multicultural professional staff, flexible and tailor-made online registration tools, a secure payment gateway, and mobile-friendly tools. We also provide a client dashboard with 24/7 real-time statistics displaying registration and financial figures.
K.I.T. Group manages all incoming registrations and payments, including reminder management. We also perform the onsite registration throughout the conference period while coordinating and supplying all necessary technical equipment and office materials for the registration process.

Accommodation Management

Our accommodation team’s mission is to offer all participants the best option at the right price and in the correct location.
K.I.T. Group works extensively with hotel chains worldwide, giving us an excellent negotiation base to acquire competitive rates and contract conditions for your event. These relationships enable us to offer ideal accommodation solutions for your specific requirements.
Our multilingual and multicultural staff is always happy to assist participants and groups, offering support in all aspects of their hotel needs. We offer various accommodation types, easy-to-use mobile-friendly online tools, secure payment systems, and web-based services.

Business Development & Industry Liaison

We manage tailored sponsor relations and ensure that exhibitors, advertisers, and other sponsors receive the service and return on investment they deserve – all while enhancing your conference’s overall value and impact.

Our directive is to protect your association’s legitimacy and independence while working to secure optimal revenues.

We craft stunning state-of-the-art exhibitions, workshops, promotional campaigns, and symposia using our proprietary expo management tools and CRM.

K.I.T. Group uses a consolidated, easy-to-use exhibition service platform. This platform has helped us build and maintain sustainable relationships with our industry partners and help them accomplish their goals.

Information Technology

K.I.T. Group offers a wide range of web tools and software applications to deliver high-quality services and products for our clients. With these tools, we can administer the data of your delegates in a secure, transparent, and accessible way. We comply with the applicable data protection laws and go beyond these by implementing superior data protection standards.

Our IT infrastructure at conferences and events is managed and administered by an experienced in-house team with extensive conference experience which engages in continuous education.

Destination Management

Our reputation is built on working with destinations, our focus is on the customer, and our strengths are our local knowledge and know-how. Your delegates should feel at home wherever your conference takes them.

We organise all aspects of concept development, live entertainment, stage construction, ticketing, catering, security, and transportation.
We design and produce an event that suits you best, regardless of financial requirements and size.

We develop unique and outstanding social programs which are a perfect mix of social events and tour packages. Our event managers design inspiring and engaging social programmes which complement and enhance your conference experience.

Association Management

Day-to-day Office Management & Administration

The daily workload of an association can be very time-consuming. We provide collaboration tools and facilitate workflow for your leadership. We are here to take care of your day-to-day operations, the registration of your organisation, and the maintenance of your bylaws and articles. We maintain your legal and fiscal representation and inform you about necessary insurance. Budgeting, bookkeeping, and auditing are, of course, part of our portfolio.

Community & Membership Engagement

The relationship between an association and its members is crucial. Thanks to our multi-lingual call centre and our professional online support, your member requests are in skilled hands. Our mission is to satisfy your members; we implement necessary strategies to engage members more and increase your membership. Our membership portals are easy-to-use and facilitate renewals and recruitment. Thanks to our CRM tools for campaigning, we can guarantee successful communication with your members and other target groups. We coordinate and manage your committee, essential meetings, grant administration, and your elections.

Non-dues Revenue Generation

A thriving society needs reliable partnerships. We look after your industry and sponsor relations, and research new fundraising opportunities for you. Entering new markets and developing new product strategies will support the sustainability of your society. Sales and distributing publications and other scientific products are part of our everyday business. We will also be happy to provide our compliance expertise.


Behind every successful association, there is a consistent strategy. Our expert consultancy consists of advising on best practices so that you can benefit from the experiences of other associations and more. We can help you construct your objectives and define a clear vision. We harness new technologies so that your association will always be a step ahead, consulting you on the funding of your projects and risk mitigation.

Internal & External Communications

K.I.T. Group believes that communication is the key to success. We can develop a multi-stakeholder value proposition and lobby for your organisation. We enhance your image by administrating and promoting your brand while our experts oversee your website design, management, and newsletters. Our CRM tools for campaigning in expert hands guarantee excellent communication with members.

Public Event Management

Concept Development
  • Overall creative design
  • Brand and licensing
  • Sponsorship opportunities
  • Artist & partner curation
  • Financial modelling and support
Content Management
  • Pre-marketing
  • Artist booking and management
  • VIP protocol and hospitality
  • Product integration
  • Social media
  • Media relations
  • Live video production
Event Production
  • Permits and authority issues
  • Supplier management
  • Logistical coordination
  • Security, health & safety
  • Ticketing
  • Lead generation
  • F&B concept & management

Digital Event Management

Consultancy & Conception

A compelling digital event is like a live event; it must have a clear purpose and a strong directive. Who is the audience? What information should be shared? The answers aid in designing the most engaging event possible. We are at your side, helping create a strong first impression to increase registration numbers while delivering quality content to assure repeat audiences.

Our Services: Event Design | Programme Creation | Monetisation Strategy | Virtual Platform Selection | Engagement Strategies | Virtual Platform Management | GDPR Compliance | Corporate Social Responsibility | Financial Management | VAT / GST Consultation | Media Library | Post-Event Analytics & Reporting | Post-Event Survey 

Delegate Services

Digital Events have many of the same requirements as in-person events regarding the registration of delegates. Intuitive interactivity is a primary directive in designing registration systems for digital events, as it is the first impression of the platforms to come.

Our Services: Registration Setup | Registration Management | Access Rights Consulting | API Connections | RSVP Group Bookings | CME Processing | Dashboard | 24/7 Support Team | Post-Event Registration Management

Business Development / Industry Liaison

Sponsorship for the digital event world is significantly different from face-to-face events. We offer industry partners many innovative digital sponsorship items and virtual booth packages. We find ways to involve the industry before, during, and after the event and provide clear sales marketing initiatives and product concepts with fair pricing.

Our Services: Consultancy for Optimal Industry Involvement | Conception of Product and Pricing Strategy | Conception of Sales Strategy | Acquisition of Sponsors and Exhibitors | Compliance Insurance and Consultancy | Virtual Exhibition Design | Engagement Strategies | Provision of ESOS | Inclusion of Innovative Digital Sponsorship Items | Video Production for Sponsors | Industry Channel on Virtual Lobby | Recording & Production of Industry Symposia | Sales Marketing Initiatives | Data Analysis to Sponsors & Exhibitors

Marketing, Communications & Design

Our specialists offer content and community management for campaign-based social media performance. We put together a custom digital marketing plan based on your goals. The intention is to design a brand language which illustrates your association and then spreads that message in a driven way.

Our Services: Strategy & Planning | SEO Strategy | Landing Pages | Google Ads & SEO | E-Mail/Newsletter | Social Media Management | Social Media Advertising | Search & Display Advertising | Video Production | Design of Promotional Elements | Creation of Corporate Design | Rights of Use – CI | Rights of Use – Video


Incorporating professional-quality video into a digital event enhances the viewing experience for your delegates. Keeping the audience’s attention is even more challenging in the age of smartphones and tablets. Exceptional speaker presentation and engagement are paramount, and K.I.T. Group’s professional production management team is here to help.

Our Services: Production Management | Presentation Management | Offsite Live Stream Management | Online Technical Support Team | Live Stream Production | Studio Production | Live Virtual Production with Remote Speakers | Virtual Platform Stakeholder Coordination | Virtual Platform (Internal Tool) | Allocation of Support Staff for Chat & Help Desk | Postproduction

Programme & Content Management

K.I.T. Group offers a customisable content management tool to handle submitting, reviewing, and selecting abstracts. After defining the programme, we send invitations and manage correspondence with your faculty. We have put together a detailed “how-to” of best practices for digital presentation and offer training before the event.

Our Services: Speaker Management | Online Session Planner | CME Accreditation | Abstract Management | Speaker Rehearsals | Green Room Support | E- Poster Management | Online Library | Virtual Programme Planning Meetings | Digital Programme Consulting